Streamlining Document Management for a Civil Engineering Firm’s Collaborative Success

When it comes to civil engineering, collaboration is everything. From architects and planners to regulatory officials and clients, each party plays a critical role in project success. For one civil engineering firm, managing these various collaborations had become increasingly difficult. Their document management system, built on outdated local servers, could not handle the demand for access and organization required by their expanding list of projects. They needed a solution that would allow seamless collaboration without risking the security of sensitive files.

After a series of delays due to misplaced files and versioning issues, the firm decided it was time to act. That’s when they reached out to NetConnect. Our first step was to analyze their document management needs. We spoke to project managers, engineers, and external partners to gain insights into their current process, their pain points, and their ideal vision for document management.

From this, NetConnect developed a plan to overhaul their system, moving their files to a secure SharePoint environment with enhanced version control and access management. This cloud-based solution enabled team members and external partners to securely access and update files in real-time, regardless of location. NetConnect implemented permissions to ensure that only authorized personnel could access certain files, adding a crucial layer of security for client-sensitive information.

Beyond just implementing the new system, NetConnect provided training for the firm’s staff. We showed engineers and project managers how to efficiently manage files, track changes, and collaborate seamlessly with clients and external vendors. Our team was available to answer questions and troubleshoot, ensuring a smooth transition.

The new system transformed the firm’s workflow. Project files were now easy to locate, reducing retrieval times by nearly 80%. Versioning issues disappeared, as every update was securely tracked, minimizing confusion and streamlining project approvals. The firm could handle a larger volume of projects without sacrificing efficiency, ultimately leading to faster project completion times and happier clients.

Each of these transformations tells a unique story about how NetConnect’s tailored approach to IT can elevate engineering firms. We’re not just an IT provider; we’re a partner dedicated to understanding and solving the specific challenges that engineering firms face every day. With NetConnect, engineering firms can operate at their best, secure in the knowledge that their IT infrastructure is designed to support their ambitions.